Facilities & Capital Management Director

Company: Marathon County Public Library
Location: Wausau
Posted on: February 15, 2025

Job Description:

Facilities & Capital Management Director page is loadedFacilities & Capital Management DirectorApply locations Wausau, WI time type Full time posted on Posted 7 Days Ago time left to apply End Date: March 4, 2025 (17 days left to apply) job requisition id JR-471Job Posting End Date: 03-04-2025Worker Sub-Type: RegularScheduled Weekly Hours: 40Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!Position Summary:The purpose of this position is to direct, manage, and supervise the personnel and operations of the Facilities & Capital Management (FCM) Department which includes working jointly with the Deputy Administrator and County Administration to manage and implement the County's Capital Improvement Program (CIP) and budget. The work is performed under the direction of the Deputy County Administrator.Essential Duties and Responsibilities:The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Oversees the daily operations of Maintenance, HVAC, Project Planner, Courier, and Custodial Services for County owned and leased facilities in multiple locations in addition to the County Capital Improvement Program (CIP). This position also oversees the management of the Lakeview Conference Center and collaborates with other county departments and department heads in managing the County's Vehicle Fleet.
• Supervises skilled maintenance, custodial, energy management, courier, capital improvement, plus administrative and clerical support personnel; interviews and selects new employees; provides training and instruction; plans, coordinates, prioritizes, assigns, and reviews work; acts on problems and concerns; maintains department standards consistent with County core values and department goals; evaluates performance and recommends or approves transfers, promotions, salary increases and disciplinary action; addresses formal grievances.
• Develops, writes, implements, and monitors department safety policies and work rules; ensures department compliance with established policies, procedures, codes, and regulations.
• Monitors utility usage and develops long-term plans for improvements to the energy efficiency of County facilities; coordinates preventive maintenance schedules with staff and evaluates problems with equipment stays current with and implements latest technologies in energy conservation and efficiency to maintain appropriate comfort level for County employees and the public visiting County buildings.
• Collaborates with various County department heads, County Administration, and the Human Resources, Finance, and Property Committee to discuss current and long-term facility needs; considers daily operations of County departments and employees when coordinating and scheduling vendor, contractor, or other projects; develops a five-year CIP and maintenance plan for major County building projects.
• Analyzes, evaluates, and approves vendor estimates to determine if department should contract services or perform work in-house; meets with contractors, vendors, inspectors, and other involved agencies and personnel to monitor compliance with contracts, codes, and regulations; conducts building walkthroughs and inspections; monitors scheduling and completion dates.
• Prepares department annual budget for submission to the County Administrator; evaluates and monitors department work practices and budget activity/expenditures to assess sound fiscal responsibility; oversees purchases, payments, and personnel time reporting; prepares cost estimates for CIP projects: reviews and evaluates current budget to determine future budgetary needs based on current and long-range planning and specific goals.
• Provides leadership and support to department staff in planning and implementing County capital improvement program projects; participates in using group process to rank capital projects; prepares annual review of County facilities and manages the County's five-year CIP planning to assess need for future fiscally responsible remodeling or expansion.
• Works directly with the Deputy County Administrator on developing the capital improvement budget and specific budget for capital projects; reviews and approves work completed by department staff including RFPs for consultant contracts, negotiating with contractors/architects for construction projects, project purchases, vendor contracts, contract change orders, invoices, purchase orders, and closeout documents.
• Provides leadership and technical advice in establishing and implementing safety and security issues for County employees and the public in County buildings and grounds; oversees the operation and maintenance of key card access system and key making distribution; plans and implements future expansion of key card access system for additional buildings.
• Works closely with architects, consultants, and contractors to resolve various aspects of design and construction issues and problems; reviews, comments, and revises construction plans and specifications for consistency with project goals and objectives; monitors construction timelines and contract compliance; negotiates, reviews, and recommends change orders for approval.
• Serves on and/or participates in county committee discussions as necessary.
• Performs other related functions as required.Knowledge, Skills, and Abilities:A successful candidate will possess a considerable range of skills, knowledge, and experience. Listed below are some desired competencies:
  • Collaborative in nature with the ability to establish and maintain positive partnerships within and outside of the organization, foster stakeholder engagement, and inspire cooperation among all invested in the county's growth and development.
  • Strong time management skills, with the capacity to effectively prioritize own work in a fast-paced and demanding environment, while also managing others with high expectations.
  • Ability to delegate effectively, provide guidance, and remain focused on the organization's performance and commitment to service delivery.
  • Bring a strategic perspective, be able to look beyond immediate pressures, and stay focused on important long-term objectives.
  • Ability to set clear expectations, measurable goals, and hold others accountable.
  • An experienced leader with the ability to promote teamwork, build cohesive teams, reinforce shared values, foster a sense of urgency, ownership, and personal commitment.
  • Ability to make decisions effectively and bring creative solutions to complex problems.
  • Ability to remain focused and positive when confronted with negativity.
  • Ability to clearly communicate with diverse populations.
  • Ability to perform mid to upper-level data analysis, utilize a variety of advisory data and information such as financial statements, technical reports and operating manuals, utility reports, blueprints and schematics, requests for proposals, contracts, County procurement ordinance; policy/procedure and equipment manuals, work and preventive maintenance orders, statutes, and codes to make decisions as well as direct and perform work.
  • Ability to perform addition, subtraction, multiplication, and division; calculate percentages, fractions, and decimals; may require the ability to perform mathematical operations involving basic algebra and geometry.Experience and Education Qualifications:
    • Bachelor's degree from an approved college/university in Business, Public Administration, Engineering, or a related field.
    • Five years of responsible work and supervisory experience in building maintenance, facilities management, construction, or related field.
    • Experience in industrial purchasing methods and procedures as well as management of construction and maintenance contracts.
    • Possession of a current, unrestricted (not due to corrective lenses) and valid driver's license.
    • Any combination of education and experience that provides equivalent knowledge, skills, and abilities may qualify an applicant, and be considered in lieu of the more specific criteria listed above.Necessary Special Qualifications:
      • Because the job duties can involve access to secure areas and confidential and/or criminal and prosecutorial information, the selected candidate(s) must possess a good reputation and background which will withstand pre-appointment investigation, that will include finger-print check. Candidates must be free of any felony convictions to be considered for this position.Compensation:
        • Starting Salary (T): $96,907.20 - $108,534.40 based on candidate's expertise, experience, education, and certifications.
        • Range Maximum: $130,832.00
        • Comprehensive Employee Benefit Package: County BenefitsSelection Procedure:
          • For Consideration: Complete Online Application and submit Resume, Cover Letter, and References.
          • Application Deadline: March 3, 2025, at 11:59 PM CST
          • First Round Interview Dates: March 24-28, 2025Physical Requirements:
            • Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery, and tools such as a personal computer, card access computer, key combinatory kit, key core and punch press, copier and fax machines, architect and engineer scales, various hand tools and equipment, power tools, HVAC tools and testing equipment, and/or materials used in performing essential functions.
            • Requires the ability to coordinate eyes, hands, feet, and limbs in performing movements requiring moderate skill, such as typing and using various tools and equipment.
            • Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling crouching, and crawling, and lifting, carrying, pushing, and pulling objects and materials of moderate weight, twelve to twenty pounds.
            • Requires the ability to recognize and identify degrees of similarities or differences between characteristics of colors, shapes and sounds, and textures associated with job-related objects, materials, and tasks.Environmental Adaptability:
              • Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as noise extremes and machinery may cause discomfort and pose a limited risk of injury.Marathon County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.Special Accommodations:Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.Notice to Applicants:Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant's application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information. If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law.
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Keywords: Marathon County Public Library, Appleton , Facilities & Capital Management Director, Executive , Wausau, Wisconsin